Deem Travel and Expense

The best expense reports start with compliant travel.

The best way to get a compliant expense report is to start with a compliant travel booking. With Deem Work Fource and Expense, employees get easy to use tools they need to book trips and submit expenses, while companies get increased control over suppliers, policy compliance and spend management.

If you prefer another solution, plug into Deem with Open Expense - a quick and easy integration. 

 

Integrated policy drives savings

Building company policy is simple, but implementation and enforcement can be difficult. Deem takes a consultative approach to companies who need and want to develop their own travel policies. Deem helps in designing and building a policy program that incorporates travel and expense management best practices for each unique company. Policies are then integrated at every step of the travel booking and expense reporting process, saving company money and resources.

employee adoption and satisfaction

Deem simplifies the employee experience with an intuitive, consumer-like interface for rate shopping, buying and expense reporting. Travel and accommodations booked through Deem are automatically routed to the employee’s digital wallet and expense reports are auto-generated - tracking and submitting expenses is easier than ever.

Pre-Trip Approval

Deem's unique pre-trip-approval and notification workflow provides the flexibility to review 100% of booking but only take action on those that stand out. Eliminate time-consuming manual approvals with intelligent rules that target only the trip types you want to review. Active notifications also ensure both approver and traveler are constantly aware of the trip’s status.

Mobile receipt capture and Automated Receipt Processing

The classic visualization of an employee submitting expense reports has them hunched over a desk going through a pile of receipts. With Deem travelers can leave the receipts behind - they simply capture an image of the receipt using the Deem mobile app and Deem’s automated receipt processing combines optical character recognition with human-verification to send a digital copy of the receipt straight to the traveler's digital wallet.

Automated Ticket Exchange

Deem's Automated Exchange reduces processing time and provides the highest level of re-pricing accuracy as it automatically recalculates complex fares, taxes and penalties for domestic and international flights — and signals users if lower-cost, in-program fares are available for exchange.

Personalize travel preferences

Employees can easily personalize Deem to their exact preferences, setting up seat and meal choices on flights and hotel preferences, along with notifications for family members and assistants to keep them informed. They can also add frequent flyer programs, hotel loyalty programs and other travel-related programs.

Key capabilities

  • Go mobile - Get the full power of Deem on your desktop or mobile device; full booking capabilities, create and submit expenses, all on the go.

  • Exchange tickets - Rebook, reuse or refund,  Automated Exchange reduces unused ticket liability.

  • Approve in advance - Unique pre-trip approval and notification workflow saves time and money.

  • Process receipts digitally - Free, unlimited automated receipt processing for receipts captured on mobile devices

  • Integrate traveler preferences - Speed up the booking process while ensuring complete traveler comfort

  • Reimburse quickly - Increased compliance means less manual review and faster reimbursement


See it for yourself


“Expense reporting has never been simpler. We have a high compliance rate, improved accuracy, reduced paperwork and scanning, and reduced hours to monitor the program. With the short amount of time and effort it took to set up this program, it was well worth the results.”

JOHN MALCUIT
Controller
PakLab

 

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